Double bookings happen when calendars live in silos. Toolboxes stay open, phones keep ringing, and your brain tries to hold it all. A synced calendar setup keeps every job in one place and your clients in the loop.
Why they happen
- Paper systems or text-only bookings that never make it to the calendar.
- No central calendar — each team member keeps their own.
- Forgetting to update schedules when new work comes in.
The fix: sync your calendars
- Choose a main calendar. Google or Outlook works best — make it your home base.
- Connect your booking system. Link Cal.com (or similar) so new bookings flow straight in.
- Import other calendars. Pull in any personal or subcontractor calendars so everything sits together.
- Add reminders. Set alerts 24 hours and 1 hour before each job.
- Colour code your jobs. Blue for standard work, red for urgent jobs, green for quotes.
Bonus: Automate client reminders 24 hours before the job to cut down on no-shows and wasted travel.
Real example
Sarah, an electrician, used to miss or double book one to two jobs each week. After syncing her calendars and adding reminders, she won back eight billable hours a month — an extra $800 to $1,200 in revenue.
Ready to fix your bookings? Download our free Email & Calendar Sync Guide and get set up today.